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Council Public Meetings - Webcasting

To allow open and transparent access, Live streaming and webcasting takes place at all public South Ayrshire Council Meetings. Where this filming takes place, your image may be live streamed online.

Details of webcasting are presented within each meeting agenda; there is public signage in place which advises of filming taking place on entering the meeting venue; and a clear announcement of the live streaming of the meeting is made by the Chair of the Panel before the meeting commences. We also notify you of our intention to live stream and broadcast public Council meetings on our website. As the 'data controller' for the personal information - or data - we hold about you, South Ayrshire Councildecides how your personal information is used/processed, and what it is used for. This statement provides more details about this and provides information on how to get in touch with us if you need to know more.

Your personal data - what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information. The processing of personal data is governed by the UK General Data Protection Regulation (UK GDPR) and supplemented by the Data Protection Act 2018.

What Personal Data we collect from you?

Where you wish to speak at a public Council meeting that is being live streamed, your personal image and your voice audio will be filmed and broadcast live by us on our website. The webcast meeting will be also available on the Council's website for subsequent viewing.

How will we use the information about you?

Where you wish to speak at a public Council meeting, your video image and audio will be live streamed and recorded, allowing members of the public to have open access to public Council meetings, without the requirement for them to attend our offices in person. Recordings of meetings can be subsequently viewed on our Council website.

What is the legal basis for processing (using) your personal data?

Processing is necessary under the terms of the UK GDPR for the performance of a task carried out in the public interest or in the exercise of official authority vested in the data controller as per Article 6(1) (e) of the UK GDPR, being legislation that underpins the ability of the public to have open access to Council meetings - the Local Government (Scotland) Act 1973, Part IIIA, Section 50A.

Who we share your information with?

Should you wish to speak at a public Council meeting, your video image and audio will be broadcast and accessible online here This information will be shared with members of the public, who chose to access our public Council meetings on our website. This information will become part of the public domain.

How long do we keep hold of your information?

We will keep your personal image and voice recording for no longer than reasonably necessary. We will broadcast each public Council meeting online and then this will be stored on our website for a period of 24 months, in line with our Corporate Retention Schedule.

What are your rights?

The lawful basis for processing/using your personal data directly impacts which rights are available to you. For example, some rights will not apply, if we are processing your data under public task (Article 6(1) (e)) we are not required to:

  • erase your personal information
  • enable the right to data portability

However, you do have the following rights and can ask us to:

  • correct your personal information if it is inaccurate;
  • complete your personal information if it is incomplete;
  • restrict the processing of your personal information in certain circumstances

You also have the right to object to the processing of your personal information and the right to access your information.

What are the consequences of failing to provide personal information?

If you do not wish your image and audio to be taken you may be unable to speak at the relevant Panel meeting.

Do you require this statement in a different format?

Please contact us if you require this information in an alternative format.

How can you get in touch with us?

If you wish to obtain any records held by the Council relating to you, or if you have any general data protection queries, please contact the Council's Data Protection Service at:

Data Protection Officer South Ayrshire Council County Buildings Wellington Square




Telephone:01292 612 223

Are you dissatisfied with the way your Personal Information has been handled?

If you are unhappy with the way we have dealt with your personal information, you can complain to the Council's Data Protection Officer using the contact details noted above.

If you remain dissatisfied after contacting us, you have the right to complain to the Information Commissioner

Information Commissioner's Office - Scotland Queen Elizabeth House

Sibbald Walk



Telephone: 0303 123 1115