Litter Picking Storage privacy notice

When you register with South Ayrshire Council to take part in our Litter Picking Project you will need to provide us with some personal data.

What information we collect from you?

Your personal information will be used to set up access for you to our litter picking equipment containers which are located throughout South Ayrshire. You can access these containers by logging onto our website. The first time you log on you will be asked to provide personal data if you consent to take part in the Council's litter picking project. You will then be allocated an 'Access Code' which is required to open the storage container to access the litter picking equipment. On any future visits you wish  to litter pick, you will only need to input your email address to obtain the current 'Access Code' for the area you wish to litter pick in.

We will also use your information to contact you should the need arise, such as to follow up on missing equipment or damage.

What is the legal basis for processing (using) your personal data?

The legal basis for collecting your personal data is consent.  As we are processing your information based on your consent, you have the right to withdraw your consent, in whole or in part, at any time. The consequences of withdrawing your consent will be you can no longer volunteer for this project. Should you wish to withdraw your consent please email us at  Sustainable.Development@south-  ayrshire.gov.uk.

Who we share your information with?

Your information will be held securely and will only be accessed by Neighbourhood Services staff. We will not share your personal information with anyone.

How long do we keep hold of your information?

We only keep your personal information for the minimum period amount of time necessary. Sometimes this time period is set out in the law, but in most cases it is based on the business need.  We will not keep your information for any longer than it is needed once the pandemic is over.

What are my rights?

Where you have provided your personal information through giving your consent for the purposes of applying to obtain an access code to a litter picking storage container, you do not have the right to object to the processing of your personal information. However, you do have the following rights and can ask us to:

• erase your personal information;
• correct your personal data if it is inaccurate;
• complete your personal data if it is incomplete; or
• restrict the processing of your personal information in certain circumstances.

Do you require this statement in a different format?

Please contact us if you require this information in an alternative format.

How can you get in touch with us?

If you wish to obtain any records held by the Council relating to you, or if you have any general data protection queries, please contact the Council's Data Protection Service at:

Data Protection Officer
South Ayrshire Council
County Buildings
Wellington Square
Ayr
KA7 1DR

Email: DataProtection@south-ayrshire.gov.uk
Telephone: 01292 612 223

If you have a complaint

If you are unhappy with the way the Council has dealt with your personal information, you can complain to the Data Protection Officer using the contact details noted above. If you remain dissatisfied, you have the right to complain to the Information Commissioner:

Information Commissioner's Office
45 Melville Street
Edinburgh
EH3 7HL

Email: scotland@ico.org.uk
Telephone: 0303 123 1113